Services / AI consultancy

AI consultancy for small businesses: less admin, more time for the work that matters

AI is a tool, not a magic fix. Used well, it can take the repetitive admin off your plate. We help UK small businesses work out where AI genuinely saves time, set it up properly and show your team how to use it, so you can focus on running your business.

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What is AI consultancy?

AI consultancy is practical help to use artificial intelligence in your day-to-day business. Rather than selling you software, we look at how your business actually runs, find the tasks AI can do faster or more reliably, and help you put the right tools in place.

For most small businesses that means tools you may already pay for, such as Microsoft Copilot, ChatGPT or Google Gemini, connected to the systems you already use. The aim is simple: fewer hours on admin, lower running costs and more time for customers, growth and the work you enjoy.

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A tool that works for you, not instead of you

AI is very good at first drafts, summaries, sorting and repetitive tasks. It is not good at judgement, relationships or knowing your customers the way you do. We set it up so a person stays in control of anything that matters, and we will tell you honestly when AI is not the answer.

Storyboard Digital is a small, Sheffield-based team. Our co-founder Divya Shankar has over a decade of B2B marketing experience across EdTech, SaaS and cybersecurity, and our in-house developer builds the integrations, so the advice and the set-up come from the same people.

Why small businesses are making the move

.01

Less admin overhead

AI takes on the repetitive jobs that eat into your week, so your team spends its time on work that moves the business forward.

.02

Faster turnaround

Replies, quotes and paperwork go out sooner, so customers are not left waiting and nothing sits in a queue.

.03

Grow without hiring

Take on more work without adding headcount straight away, by letting AI carry the routine load as you grow.

Where AI can save your business time

Inbox and everyday admin

Drafting replies, summarising long email threads, writing up meeting notes and turning them into actions, so your day is not swallowed by the inbox.

Documents and reporting

First drafts of proposals, policies and reports, pulling figures together and summarising long documents, so you are editing rather than staring at a blank page.

Customers and enquiries

Sorting and routing new enquiries, answering common questions, chasing follow-ups and keeping your CRM up to date, so fewer leads slip through the cracks.

Finance and invoicing

Reading receipts and invoices, matching them in your accounting software and flagging anything overdue, so month-end is quicker and far less painful.

Scheduling and team processes

Booking meetings, sending reminders and creating step-by-step guides for new starters, so routine tasks do not rely on one person remembering them.

Workflows and automation

We map the tasks your team repeats by hand every week, from copying details between systems to sending the same updates, then automate them so they run quietly in the background.

Who's pulling ahead, and how

They answer enquiries first

Small firms are using AI to draft replies and quotes from their own price lists and past emails. A person still checks and sends, but the customer hears back while they are still deciding.

They have stopped retyping

Details from emails, forms and PDFs are pulled out automatically and dropped into the CRM, accounts or job system, ready for a quick check rather than manual data entry.

They see their numbers without chasing them

Today, by hand

Processes live in people's heads and get explained again for every new starter.

With AI

Step-by-step guides are written from how you work, and kept up to date as things change.

How our AI consultancy works

Discover and audit

We learn how your business runs and where the time really goes.

A conversation with you and your team about daily tasks
A map of the repetitive, time-heavy admin
A review of the software you already pay for
A prioritised list of quick wins and bigger opportunities

Set up and integrate

We put the right AI tools in place and connect them to how you already work.

Tool recommendations that fit your budget
AI assistants, templates and automations set up for you
Connections to your email, CRM and documents
Privacy and access settings checked with UK GDPR in mind

Train and support

We make sure your team feels confident, and that the time savings last.

Hands-on training in plain English
Simple how-to guides and an AI use policy for your team
Check-ins to refine what is working and drop what is not
A clear view of the hours and costs saved

Works with the tools you already use

We build around the systems you already have. No big migrations and no new software for the sake of it. If your team uses it, we can usually connect to it.

Microsoft 365OutlookTeamsGoogle WorkspaceGmailXeroQuickBooksSageHubSpotSalesforcePipedriveSlackNotionAsanaTrelloShopifyCalendlyZapierMakeDropbox

Excellent★★★★★Google

Very helpful and knowledgable. They rebuilt and redesigned our website and run our social media. Would highly recommend.
Paul Collier, Director, Friends Capital

They are a breath of fresh air in the marketing world. Exceptionally talented, highly communicative, and capable across every aspect of the role. Highly recommended.
Iain Gurney, Director, Carma

Really knowledgeable with a great breadth of experience across marketing and digital. They bring a great perspective to conversations and help keep the marketing strategy moving forward.
Amelia Frizzell, Marketing Manager,
OmniCyber Security

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AI consultancy: your questions answered

Is my business too small to use AI?

No. Small businesses often feel the benefit fastest, because a few hours saved each week makes a real difference when there are only a handful of people. Many useful AI features come with software you already pay for, so the cost to get started can be low.

Will AI replace my staff?

That is not our aim. We use AI to take repetitive admin away from your team so they can spend more time on customers and skilled work. People stay in charge of decisions, checks and relationships.

Is it safe to put my business data into AI tools?

It can be, if the tools are chosen and set up carefully. We look at where your data goes, recommend business versions with suitable privacy settings, and help you write a simple AI use policy so your team knows what can and cannot be shared.

Do I need any technical knowledge?

Not at all. We explain everything in plain English, handle the set-up and train your team until they feel comfortable. If you can use email, you can use the tools we put in place.

How much does AI consultancy cost?

It depends on the size of your business and what you need. We start with a free discovery call, then give you a clear quote before any work begins, so there are no surprises.

What happens on the discovery call?

It is a relaxed, no-obligation conversation about how your business runs day to day. We ask where the time goes, which tools you use and what frustrates you most, then share honest ideas on where AI could help. You leave with practical next steps, whether or not you work with us.

How much of my team's time will this take?

Less than you might think. We need some time at the start for your team to walk us through how things work today, then short check-ins while we set things up and a hands-on training session at the end. We agree the time needed with you upfront, so it fits around running your business.

Find out where AI could save you time

Tell us how your business runs today and where the time goes. We will come back within one working day with honest, practical next steps.